Vendor Portal

2024 SALT SPRING ISLAND FALL FAIR

BECOME A VENDOR

Get ready to showcase your amazing products at the 2024 Salt Spring Island Fall Fair! Whether you're offering delicious food, unique crafts, or exciting exhibits, we want you to be a part this vibrant community event.

VENDOR APPLICATIONS ARE NOW CLOSED

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VENDOR INFORMATION

All vendor space is allotted on a first come, first served basis. The first 60 applicants will be guaranteed space, and additional vendors will be added to a waitlist to be approved as space permits. While we will try our best to accommodate specific location requests, we cannot guarantee location placement.

To ensure your vendor application is processed, please:

Complete the Vendor Application Form by August 16, 2024. A copy will be emailed to you upon submission.
Pay your full, non-refundable, rental fee using one of the payment options listed at the end of this form.

Additional things to note:

Payment is due immediately upon submission of this application. Please note that if we do not receive full payment within 7 days, your spot will be forfeited and made available to other vendors.
In the event that we are not able to accomodate you due to space limitations, we will refund your vendor application fees, otherwise vendor fees are non-refundable.
Vendors are required to provide a Certificate of Insurance naming SSIFI as an additional insured.
All vendors are required to pay commission on sales, more information below.
All cardboard must be taken away by the vendor. Please do not put in our dumpster.
All table rentals must be reserved and paid for using this form - table rentals will not be available the days of the Fair.
We do not provide tent or chair rentals.

All vendors are required to pay commission on their gross sales at the Fall Fair:

Food Vendors and Commercial Vendors will pay 15% of gross sales plus 5% GST as commission to the Fall Fair.
Raffle Vendors will pay 10% of gross sales plus 5% GST as commission to the Fall Fair. (Please note: Draws for raffles should be held no earlier than 5pm on Sunday)
All Vendors must pay commission before leaving the grounds on Sunday night, unless alternative arrangements are made with the Treasurer.

How commissions are to be calculated:

All vendors commit to participating at both Fall Fair days: Saturday, Sept 7 & Sunday, Sept 8 from 9am - 5pm.

General load-in and setup will take place on Friday, Sept 6, between 9am - 5pm. All loading vehicles are to be OFF the grounds by 9am on Saturday, Sept 7.

General load-out and tear down will take place on Sunday, Sept 8, after 5pm. Please do not pack up early on Sunday.

Vendors establishing temporary facilities must have them removed by the following Saturday, Sept 14.

FOOD VENDORS

All food vendors must complete and submit a Temporary Food Service Application through the Vancouver Island Health Authority (VIHA) and be approved by Aug 16, 2024.

The required VIHA form can be found here.

Vendors will be provided with a kiosk in the food court unless supplying their own mobile facility.
Food vendors must provide their own refrigerators.
Food vendors must provide their own facilities for hand washing.
Food vendors must provide their own garbage cans and bags.
Single-use plastic food containers and sale of plastic water bottles are NOT permitted.

There is a dish washing service available during the Fall Fair, for which:

Food vendors are asked to pick up plates and bowls from the dishwashing booth for your customers.
Food vendors should have a backup supply of paper/biodegradable plates in case dishwashers run out.