Rentals

Hall and Grounds Use

The Salt Spring Island Farmers’ Institute location at 351 Rainbow Road can be used for weddings, workshops or festivals. The use can include the main building, that is fully heated and very spacious, as well as a meeting room and a full-service kitchen.

Many community events use the SSI Farmers’ Institute grounds for their location and camping on the grounds is permitted during an event.  The grounds have been used for car enthusiast gatherings, ethnic games weekends as well as annual gatherings of various clubs and associations. There are on-site bathroom facilities for convenience.

You can use part of all of the facility by the hour, day or weekend.
Call 250-537-4755 to book or for more information.

NOTICE TO ALL RENTERS OF FACILITIES

  1. As a renter, you are considered a “Renter or User of the facility”.
  2. Therefore effective  January 1, 2020, the  User must provide proof of liability insurance coverage for the duration of your event (called the function) stating the dates and naming the Salt Spring Island Farmers’ Institute as an additional insured.
  3. If you have liability coverage, your insurer will provide you with an additional document with this statement included.
  4. If you do not have liability insurance then you can obtain it from your insurance broker of choice. Our local insurance company Seafirst Insurance is familiar with this ruling and can quote you the cost.  The cost depends upon your activity and is reasonable.
  5. This document showing liability coverage and naming the Salt Spring Island Farmers’ Institute as an additional insured must accompany your deposit.

Rental rates effective Jan 1, 2022

During the past 2 years there have been special reduced rental rates due to Covid. During that period the operational costs of operating the facility have increased dramatically. As the facility can now be rented with normal capacity for certain events these new rates for rentals will be effective January 1, 2022.

Regular rental rates (GST applies to all fees).

Fees for the Complex:

2022 regular rental rates:
     Upper hall $30 /hr or $125 per day
     Main Hall including kitchen $300 per day
     Grounds and washrooms $300 per day
     Camping: All groups pay $20 per day per unit for camping which is to be collected by renter and paid to the caretaker at the event.
***If rental is for more than 4 days, a reduced rate may be available for the extra days depending upon the function use.

Others – regular charges
Exceptions:
     Grad setup can book extra days if no rentals in time frame.
     Life membership – use of hall for bereavement reception – no charge

All kitchen supplies are to be returned washed, clean and returned to appropriate areas. These are available:  150 dinner plates 150 side plates 150 place setting of flatware. Missing items will be charged to the user at a rate of $5.00 per plate and $2.50 per piece of cutlery.

Damage deposit is variable up to $500. This amount will be paid at time of reservation and is returnable 7 days after the event if facility is left in acceptable condition.

Additional fees: If having music at your event, these additional charges apply.

Capacity under 100…without dancing $23.03……with dancing $46.07
101- 300…without dancing…$33.11……with dancing $66.27
301-500…without dancing…$69.09……with dancing $138.19

All prices may change without notice.

To confirm your booking for an Event:

1- One week after booking,
     – payment of $300 deposit plus $15 GST ($315.00) for the event is due.
     – signed rental agreement is received at the SSIFI office.
     – one month prior to your event, a copy of insurance coverage is received at the SSIFI office.
2- Balance of rent is due at the beginning of the rental period.

To confirm your booking for an hourly or weekly event ( i.e. class or meeting)

1. One week after booking
     – deposit of 50% of rental plus GST is due
     – signed rental agreement is received at the SSIFI office.
     – one month prior to event a copy of insurance coverage is received at the SSIFI office.
2- Balance is due at the beginning of the rental period.

Payment may be cash, cheque or e-transfer to ssifi@shaw.ca
Deposit is non-refundable if cancellation occurs within 14 days of event.

Bittancourt Museum

On the Institute’s grounds at 351 Rainbow Road is the Bittancourt Museum. It is a heritage building housing artifacts, farming implements and antique equipment on display. You can rent the museum for educational classes or meetings. The museum is regularly open during the fall fair and by arrangement by phoning John Fulker at 250-537-4895.

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